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X - Residence Regulations

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Housing and Dining Policy | University Housing Regulations
Room Personalization | Room Search by University Officials
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Students living in University housing are, in addition to Code of Student Conduct regulations, subject to the following:

X-A HOUSING AND DINING POLICY

  1. Housing
    Clarkson is a residential University and all undergraduate students are required to live on campus. Implicit is the belief that the residential experience plays a vital role in the overall education and development of all students. Residence Life at Clarkson seeks to establish an enriching living learning community that supports the main mission of the University, especially in the areas of creating academic excellence, promoting diversity and alumni engagement. The residential program for first-year students is designed to facilitate a healthy and positive transition to Clarkson. Residence Life strives to meet the varied needs of all residents while providing the opportunity to build a vibrant community and promoting a safe and secure environment. Each student is expected to exhibit behavior reflecting responsible citizenship, integrity and acceptance. The residential program provides opportunities for growth and development, including housing options that reflect increasing independence and maturity as students approach graduation.

    While all undergraduate students are expected to live on campus, some students are eligible to be considered for an exemption to the residency requirement as follows:
    • Student is married or a single parent
    • Student will be 25 years of age or older
    • Student is commuting from their parent's primary home, within reasonable (as determined by the Residence Life Office) driving distance
    • Student is a member of a fraternity/sorority recognized by Clarkson (SUNY Potsdam Fraternities/Sororities are specifically excluded), meets the eligibility requirements established by the Office for Student Organizations, and will be living at the chapter house filling a "legitimate bed space" as determined by the Residence Life Office
    • Student is participating in a University authorized Experiential Learning program, i.e. Semester Abroad (the student to be exempted for the semester participation only)
    • Students should address questions and concerns about housing assignments and requests for exemptions to the residency requirement with the Residence Life Office staff. In cases of irresolvable conflict, students can contact the Dean of Students Office. In the Dean's absence, the Vice President for University Outreach and Student Affairs may be contacted.
  2. Dining
    Students residing in University residence halls are required to contract for food service.

    Food service contracts are optional for residents of University apartments.

    Students may elect a particular board plan, but cannot change plans after the first 10 days of the semester (see IX-Y Refund Policy).

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X-B RESIDENCE REGULATIONS

  1. Access System IDs: Residence halls are electronically locked 24/7. The University ID serves as an access card granting authorized students access to their residence area. Students are expected to carry their University ID with them at all times. Fees will be charged for the replacement of lost ID cards.
  2. Air-Conditioners: Air conditioners are not allowed in University housing.
  3. Alcohol: Only those 21 years of age or older may possess and/or consume alcoholic beverages in campus housing. Public possession, i.e. hallways, lounges, is prohibited, unless the event is registered and approved by the Office of the Assistant Dean for Student Organizations. Kegs are not permitted. Empty beer cans and beer/liquor bottles in an underage person's room are considered a violation. Those of age are expected to exercise moderation and responsibility. For additional information, refer to Clarkson University Student Regulations 2013–2014, IX Policy Statements, IX-A Alcoholic Beverages.
  4. Change of Assignment: Request for change of housing assignment must be made through the Residence Life Office. The Residence Life Office reserves the right to make individual changes in assignment to address the needs of the overall residential community.
  5. Damages: Residents are held liable for damage to the rooms, apartments, furnishings, and common area facilities. Charges for unclaimed damages will be shared jointly by students. Residents are responsible for completing a Room Condition Report when moving into a room/apartment. If a report is not submitted, the resident is liable for all damages or repairs.
  6. Drugs: The University cannot and will not condone any illegal act involving the possession, manufacture, use or sale of controlled substances (drugs) on campus, except when properly authorized by a physician.
  7. Fire Drills/Safety: The University conducts regular (typically monthly) fire safety inspections in residential facilities. The University will also conduct fire drills throughout the year. Fire alarms are to be considered a mandate to evacuate the building. Failure to do so will result in disciplinary sanction and a $100 fine.
    • Turning in a false alarm endangers the lives of others and is a federal offense. Turning in a false alarm will result in a $100 fine and disciplinary sanction.
    • To protect the lives and safety of those living in the residence facilities, the use of fire extinguishers and all other fire-fighting equipment is to be limited to valid emergencies only. Anyone caught tampering with fire equipment will be fined $100 and be subject to disciplinary sanction.
    • Candles, incense, halogen lamps and *toaster ovens shall not be used in the rooms due to fire hazards. *Toasters/toaster ovens are only permitted in on campus apartment kitchens.
    • Residents are also expected to comply with the electronic Fire Safety Brochure.
  8. Flammables: No flammable substances may be stored inside residence facilities, including, but not limited to, “Tiki torches,” motorcycles or any other gas powered vehicle/equipment. LP tanks for gas grills, lighter fluid and the like must be a minimum of ten feet from buildings. Those creating a fire hazard in residence facilities are subject to disciplinary action including expulsion from campus housing.
  9. Guests/Visitors: Students are permitted to have visitors and guests in their residence with the understanding that visitors are expected to adhere to all University regulations, including Residence Regulations. The resident host should understand that she/he is responsible for their guest's behavior and that hosts can be sanctioned for the inappropriate behavior of visitors and guests. Mutual consent of any and all roommates is required for overnight guests. Overnight guests are limited to one person per resident.  Any guest that will be staying in University housing for more than 24 hours much be registered with a member of the Residence Life staff.  It is expected that no overnight guest will stay longer than 72 hours per month.  All guests who are not Clarkson students must be 18 years old or older.  All requests for exemptions to this policy, including siblings less than 18 years of age, must be submitted in writing to the Residence Director or Area Coordinator for approval at least 48 hours in advance of the guest’s arrival.  Guests should not be left unattended in the residence halls or apartments without her/his host.  The Residence Life Office reserves the right to remove any visitor when it is determined that a visitor has become a disturbing influence, violates University regulations, or presents a health/legal problem/hazard.
  10. Housing Assignment Terms: The term of assignment to University housing for single students is for the academic year. University housing (unless otherwise specified) is closed during Thanksgiving, the fall to spring semester break and spring break. Residence facilities must be vacated within 24 hours after the last exam at the end of the fall and spring semesters. Graduating residents may remain in University housing until 24 hours after May's Commencement contingent upon continued good citizenship. 
    • The Residence Life Office reserves the right to make changes to assignment in response to facility limitations, change in enrollment, conflict resolution, etc. or to address the needs of the overall residential community.
    • The University may for good and valid reasons suspend a student from University housing as a disciplinary measure. In such instances, there will be no refund of monies to the student.
  11. Personal Property Insurance: The University does not carry insurance of any kind on the property of students and accepts no responsibility for loss or damage to such property. Students are urged to lock their rooms at all times and carry their own personal property insurance. Students are expected to keep access doors to residence halls closed at all times.
  12. Pets: With the exception of fish in small tanks (10 gallons or less), animals and reptiles are not permitted anywhere in residence halls, apartments or any Clarkson housing. This includes any pet that is “just visiting.” Visiting pets must be left outside and are not permitted in residence halls, apartments or any Clarkson housing. (There is an exception to this policy for Area Coordinators who are 'live-in' employees of the University). Pets are subject to removal by pest control venders and/or the animal shelter. The pet owner will be subject to all costs incurred for the removal of the pet and will be solely responsible for the steps needed to retrieve their pet and the expense and/or fine associated with the removal. Resident pet owners are also subject to disciplinary sanction that could include suspension from campus housing without a refund.
  13. Public Areas/Lounges: Furniture cannot be removed from lounges, study rooms, cafeterias, etc. for the private use of students within their own rooms. Students possessing unauthorized furniture will be fined and face disciplinary sanction for possessing stolen property.
  14. Refrigerators: Full-sized refrigerators are not permitted in the residence halls.
  15. Refunds: Students should refer to the refund policy related to room and board charges for those withdrawing from the University.
  16. Roof & Basement/Boiler Areas: Boiler rooms and roof areas are OFF LIMITS at all times. No antenna or aerial attachment may be made on the roof of any University residence. The basements of Riverside Apartments are prohibited as living quarters.
  17. Room Alterations: Pools, hot tubs and spas of any kind are not allowed
  18. Room Keys: For each key not returned, at the termination of room occupancy, a fee will be assessed to change the door lock.
    Civil law defines the possession of unauthorized keys or access cards as being in possession of burglary tools. Those individuals having or using such keys or cards are subject to disciplinary action.
  19. Quiet and Courtesy Hours: Quiet Hours are designated times when noise will be kept to a minimum to allow studying and sleep. Stereos, televisions and other devises must be played at lower volume levels that will not disturb other residents. Quiet hours must be observed between 11:00 pm - 7:00 am during the week (Sunday through Thursday) and 1:00 am - 9:00 am on weekends (Friday and Saturday). Alternative quiet hours are in affect during Dead Week and Finals Week. All residents are expected to extend courtesy and consideration and be sensitive to the needs of other residents at all times. Courtesy Hours are in effect at all times in the residential areas. Each resident and his/her visitors have the responsibility to act with consideration for others.
  20. Safety Inspections: The University reserves the right to inspect premises for safety, damage and repair or upgrade planning.
    • Students are responsible for keeping their rooms and apartments in a sanitary condition. The University will, as needed, conduct an inspection of the rooms in the interest of hygiene and safety. Rooms or apartments declared unsanitary and requiring the use of the custodial staff will be charged for the unscheduled cleaning.
  21. Signs: Unauthorized possession of federal, state, local or other public agency signs is not permitted in University housing. All signs posted in University housing must be approved by the Residence Life Office.
  22. Smoking: Smoking is not permitted anywhere in University housing. Smokers must be at least 30 feet from residence facilities, when smoking outdoors.
  23. Solicitation: No solicitation is permitted in University housing, unless approved by the Associate Dean of Residence Life or Dean of Students.
  24. Storage: The University is unable to store personal belongings. Residents are expected to remove all personal belongings when vacating campus housing. Items stored/left in hallways, entry ways, or stairwells are a fire hazard and are subject to immediate confiscation. Violators will be assessed the $100 Fire Safety fine when retrieving confiscated items.
  25. Vacating Housing: Any student living in University housing that is withdrawing from the University, whether permanently or for a leave of absence, must vacate and remove all personal possessions within 24 hours. All rights to the room cease after 24 hours.
    • Residence facilities must be vacated within 24 hours after the last exam at the end of the fall and spring semesters.
  26. Weapons: Possession of weapons or firearms of any kind is strictly prohibited. Firearms, explosive devices or materials, chemicals, bows, arrows, dangerous knives, hunting knives, and other dangerous hunting equipment shall not be brought into any room or residence facility at any time.
    • BB and pellet guns, air rifles, paint ball guns and all other air or spring propelled missiles are also strictly prohibited as are slingshots, fireworks, whips, knum chucks and martial arts weapons.
    • Those bringing weapons to campus or residence facility are subject to disciplinary sanction which could include suspension from campus housing, suspension from the University and/or referral for prosecution, similar to alcohol, refer to the weapons policy IX-V.

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X-C ROOM PERSONALIZATION

Permanent changes to campus housing facilities, i.e. painting, IS NOT permitted. No changes to permanent fixtures are allowed. This includes built-in dressers, shelves, closets, closet doors and desks (except as authorized by the Residence Life Office). No tampering with electrical wiring, fixtures, breakers or panel boxes is permitted.

When hanging pictures, posters, etc. duct tape is expressly prohibited from use. The use of any tape other than "drafting" tape should be avoided. Tape marks, nail holes, etc. will be billed on a "per wall" basis.

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X-D ROOM SEARCH BY UNIVERSITY OFFICIALS

Except under extreme emergency circumstances, premises occupied by students and the personal possessions of students will not be searched unless appropriate (written) authorization has been obtained.

For premises controlled by Clarkson University, the appropriate authorization for a search by University officials lies with the Vice President for University Outreach and Student Affairs and, in his or her absence, the Dean of Students. The written application to the Vice President for University Outreach and Student Affairs for such a search must specify the reasons for the search and the objects or information sought. Every effort must be made to have the student or students who normally occupy the premises present during the search. Copies of the application and authorization of the search must be presented to the student or students involved and present before the search is conducted or, in cases where the student or students involved cannot be present, as soon as possible after the search and before disciplinary action is initiated.

For premises not controlled by Clarkson University, the ordinary requirements for lawful search are necessary.

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