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Invoices and Billing Statements

Prior to the start of each term an invoice will be mailed to Potsdam and MSEM students showing all charges, credits, anticipated aid, and balance due for the upcoming term as well as any balance from a previous term. You will receive regular invoices that show any prior balance due as well as any activity that occurred during the month. Capital Region Campus (CRC) students must access their billing statement by signing into MyCRC (formerly MyUGC).

Mailed invoices are a courtesy to increase awareness of student account activity, and must be used in conjunction with the online daily account activity to be accessed by logging into PeopleSoft Student Service Center for Potsdam Campus and MSEM students, and found on the student portal at MyCRC for CRC students. Balances incurred after invoices have been mailed, and before the start of the first day of classes must be paid by the term payment due date.

Payment Due Dates

2016-2017 Semester Based Programs

Fall 2016 -- August 12, 2016
Spring 2017 -- December 22, 2016

2016-2017 Quarter Based Programs

Summer 2016 -- June 8, 2016
Fall 2016 -- September 2, 2016
Winter 2017 -- December 16, 2016
Spring 2017 -- March 22, 2017

Potsdam Campus and MSEM Student Payment Options

All payments must be received in Student Administrative Services by the due date. Invoices can be paid in person, by mail, or online.  Undergraduate Students may opt to enroll in Clarkson’s monthly payment plan – see below for more information.

Checks must be made payable to Clarkson University.

  • Paying in person: Cash, checks, or money orders are accepted in person by the SAS cashier.  The cashier is currently located at the SAS front desk located in the Graham Hall service center.  
  • Payments by mail:  Return the bottom portion of the invoice with your payment noting the student account number on your check or money order.

    Please mail the remittance portion of your invoice along with your payment to:
    Student Administrative Services
    Clarkson University
    PO Box 5548
    Potsdam, NY 13699-5548

    Please do not postdate checks; all payments are deposited the day they are received. There will be a $20 charge for any checks returned to us by the bank. It is strongly advised that you do not send cash through the mail.
  • Paying Online:  Pay your student account and/or undergraduate admission deposit online!  Clarkson is now accepting ACH payments and credit cards (for an additional convenience fee) for student accounts, payment plans, semester-based program payment plans, and undergraduate admission deposits. Graduate admission deposits are not available at this time. 

    You may choose to pay via direct ACH bank transfer from your checking or savings account. Credit cards accepted are Visa, MasterCard, and Discover.  Please keep the following in mind:
    • There is a payment processing fee of $1.00 per transaction.  The credit card fee is $1.00 plus 3.95% of the payment amount.
    • You may make one single payment, or multiple payments if you are on the Clarkson University payment plan.


Please note that ePayments are accepted on US banks only.

Log-in now to start the process!

  • International Payments: Clarkson University has partnered with flywire to streamline the international payment process. Flywire allows you to pay securely from any country and any bank, typically in your home currency.

          By making your payment with flywire you can:

    • Track your payments from start to finish
    • Save on bank fees and exchange rates
    • Contact their multilingual customer support team with any questions, day or night    

To get started, click or go to https://www.flywire.com/pay/clarkson to begin the payment process. If you have questions about making an international payment, please visit https://www.flywire.com/help 

Capital Region Campus Student Payment Options

Checks must be made payable to Clarkson University. Please do not postdate checks; all payments are deposited the day they are received. There will be a $20 charge for any checks returned to us by the bank. It is strongly advised that you do not send cash through the mail.

  • Paying in person: CRC Student Administrative Services at 80 Nott Terrace, Schenectady, NY 12308
  • Payments by mail:  Clarkson University, 80 Nott Terrace, Schenectady, NY 12308
  • Paying Online:  Follow instructions above to make payment to your student account.
  • International payments: Follow instructions above to make payment to your student account.

Employer Reimbursement Option

CRC students whose balances are to be paid by employer reimbursement, or which require company billing must contact Student Administrative Services at 518-631-9833 at the time of registration for further instruction. Potsdam Campus and MSEM students must complete the Employer Reimbursement form in PeopleSoft, to defer payment. Instructions can be found by logging into your PeopleSoft Student Service Center, selecting SAS Electronic Forms, and selecting CU SAS Employer Reimbursement. 

Clarkson University’s Payment Plan

Clarkson provides a monthly payment plan for semester based program students. The applicant determines the amount to be financed, with the maximum being total charges less estimated financial aid, and the minimum being $1,000 per term. The Payment Plan is available with no finance charge or interest charges, as long as payments are made in accordance with the terms of the contract.

Application must be received by the following dates:

2016-2017 Academic Year

Fall 2016 - July 8, 2016
Spring 2017 - November 11, 2016

For detailed information and application, please click on the appropriate academic year:

2016-2017 Academic Year Payment Plan Application

Unpaid Balances

Following each invoice payment due date, all accounts will be assessed either a finance charge of 1% or a flat $75 fee on all unpaid balances, including those created by deferrals. Please refer to your payment arrangement terms for further information. All attorneys' fees and other reasonable collection costs necessary for the collection of any amount not paid when due will be added to the unpaid balance. It is the University's policy to withhold transcripts and diplomas until the balance of the account is paid in full. Indebtedness to the College may automatically terminate current enrollment and indefinitely suspend future enrollment. The College reserves the right to request prepayment before allowing registration for future terms.

Credit Refunds/Overpayments

If total account credits result in an overpayment to Clarkson, a credit refund may be obtained. An overpayment is not valid when the credit balance on the student account is the result of anticipated financial aid awards. All overpayments are considered credit refunds due to the student and are processed as payable to the student with the exception of the Parent PLUS Loan calculation described below.

Student accounts financed by Payment Plan are not eligible for credit refunds until all obligations to the payment plan have been met. Any authorization obtained from a student for disbursing financial aid funds continues to be valid in subsequent years unless rescinded.

Credit Refunds and the Parent Borrower

The Federal Direct Parent PLUS loan funds are first applied to the student’s tuition, fees, room, and board, and, if the parent provides authorization, other educationally related charges. Since the student may receive additional unrestricted aid creating a credit refund subsequent to the Federal Direct Parent PLUS Loan posting to these charges, the refund will go directly to the student.

Any Parent PLUS Loan amount that remains after the aforementioned charges have been paid may be refunded to the parent.

If you have questions about your invoice, contact your SAS Rep.

Book Vouchers

Book vouchers, to be used at the University Bookstore, are for students who have completed all necessary requirements and who have a credit balance (may be anticipated) on their account.

The amount charged against the book voucher will be applied to the student account and reduce the amount of credit available on the account.

To request a book voucher, students must visit their SAS Representative.

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