Submitting Exam Requests
View the online tutorial for submitting exam requests. If you need further assistance, please don’t hesitate to come to the Office of Accommodative Services (OAS) for help learning the process.
Your PeopleSoft account will not allow you to sign up for exams later than one full week ahead of the administration date. If you have an exam on Monday, you must sign up for the exam by midnight on the prior Monday.
Exam Contact and Location Information
The Office of Accommodative Services (OAS) is located in the Student Success Center on the 1st floor of the ERC in Suite 1400. View campus map or mailing/shipping address information.
Please send e-mail communications about exams to these addresses:
- Sheila E. McCarthy, Director, Office of Accommodative Services, firstname.lastname@example.org
- Kelsey Bickford, Accommodations Specialist, email@example.com
- Office of Accommodative Services staff, firstname.lastname@example.org
Exam Schedule Conflicts
To determine if you need to discuss an exam scheduling conflict with your professor, check your scheduled exam date and time against your class schedule. If the class is allowed 50 minutes to take their exam, you will be allowed a maximum of 100 minutes for your exam. You will need to know if there is enough time before your next class for you to take the exam at the scheduled time. For example, if you have an MA131 exam scheduled during class time at 10:00 a.m. and your class schedule reads MA131 @ 10:00 a.m. followed by PH131 @ 11:00 a.m., you will not have sufficient time to be able to use your extended time accommodation without missing your PH131 class at 11:00 a.m. You should anticipate the conflict and discuss a solution with your professor for the MA131 exam.
If you are meeting with your professor/instructor to resolve an exam scheduling conflict, it is a good idea to print out a copy of your weekly schedule. This will show your conflict and you can both look at your schedule to find an alternate, agreeable time for you to take the exam. Please follow up on this conversation with an e-mail confirmation of the agreed upon time and make sure this is sent to email@example.com and firstname.lastname@example.org and email@example.com . If you resolve your exam conflicts at the same time that you get your Green Sheet signed, you may simply have the professor indicate the agreed upon resolution right on the Green Sheet. Please also indicate this when you enter your request on PeopleSoft, as explained in the tutorial.
When submitting exam requests using PeopleSoft, please note if you are taking the exam at a different time than the rest of the class by indicating that you have a CONFLICT. You must also affirm that you have permission from your instructor by noting PERMISSION.
Canceled Exams or Deleting Exams
If you make a mistake entering an exam request and want to delete it, you will need to contact the office to have it removed or changed. Please do so as soon as you are aware of the error.
If your instructor has exams listed on the syllabus with the date or time to be announced, or gives a range of dates within which the exam will fall, it will be the instructor's responsibility to notify OAS of the date and time one full week before administration. We will enter the request for you, resolving any conflicts noted on your Green Sheet. However, you must indicate your desire to take those exams with OAS by checking the date to be decided box within the exam request. If you are unable to attend a scheduled exam due to illness or other emergency, please contact us, but remember that you also need to contact your professor, too! Should your instructor want to administer a make up exam, we would be happy to proctor for you.
We will communicate with you via e-mail regarding your final exam schedule. You do not have to submit exam requests for finals. We resolve your scheduling conflicts for you. However, it is important for you to reply to our e-mails letting us know which exams you plan to take with us and whether or not the final exam will be a full length final or just another semester exam. We use several locations for final exams. You will receive a schedule from us listing dates, times and locations for your finals.
Feedback on Exam Accommodations
Your feedback regarding your accommodations is appreciated. Please let the Director know if you experience any difficulties regarding your testing site, proctors or exam experience.
If you feel your accommodations are not adequately meeting your need for equal access to programs, classes and/or facilities, please meet with the Director to discuss ways of addressing your concerns.